Minutes of Committee Meetings

ASV COMMITTEE MEETING
10th DECEMBER 2008.
Cheque Signatories:
Geoff Williams, Patrick Culshaw, Marija Patterson, and Leon Frankcom were appointed.
Cash Prizes Offered by Galleries at Exhibitions:
A Gallery may be invited to offer a cash prize only to the Sculptor deemed to be the winner of the particular section of the exhibition the Gallery wishes to support; if the Gallery wishes to exhibit the winning artist’s work in their Gallery, and then this is a matter between the Sculptor and the Gallery.
Postal address of ASV:
To be the address of the current Secretary.
Appointments:
Ronit has indicated that she can do only half a year in 2009 as Membership Officer, and an Apprentice shall be sought.
Member Contact:
4 members of the Committee shall take 25+ members each of the 109 registered members and conduct a “Phone-around” to elicit what the members particular skills and interests are that could be a resource for ASV, and to try and gain their help in some part of our ASV activities during the year.
Financial Budget for 2009:
The Budget proposed for 2009 by the Treasurer was accepted.
ASV COMMITTEE MEETING.
21ST JANUARY 2009.
Cheque Signatories:
The four signatories proposed in the previous meeting were confirmed, of which any two are required to sign cheques
MIFGS Exhibition:
Patrick reported an increase in prize money had been negotiated with ING, and this will become permanent. ING have also agreed to last year’s revised split up of commission, to ASV benefit. Without Pier Gallery has agreed to again sponsoring the Emerging Sculptor Award. The venue is the same as last year, with the same gazebo and more space than last year. Deborah Halpen will be Judge. A function will be held at La Notte again.
Annual Exhibition:
Marija advised booking of the new venue in Doncaster had been confirmed with payment of a deposit.
Activities:
Susan Kaldor’s offer to undertake the role of organising activities for monthly meetings was accepted, subject to the understanding that it is not necessary to have an activity every single month.
Committee appointments
Michael Meszaros agreed to be an Ordinary Member of the Committee on confirmation of Denise’s resignation.
Ronit Freedman was appointed as Membership co-ordinator until 30/6/09.
Jenny Rickards was appointed Web Site Co-ordinator for 2009 and 2010.
Patrick Culshaw was appointed as MIF&GS co-ordinator into 2010.
Mark Cowie was appointed as co-ordinator for Tesselaar Exhibition 2009.
Marija Patterson was appointed as co-ordinator for the Annual Exhibition for 2009, on the understanding of support from Gillian Govan and Bronwyn Culshaw.
Membership clauses:
Leon will circulate all known options to the Committee for their consideration that some definite order can be placed before a meeting of members in the near future.
Policy and Procedures:
The Secretary circulated bound copies of the first edition of the Policy and Procedures Manual.
Paid Help:
The Acting President related feedback on contact with a professional service organisation.
MEETING WITH JENNY RICKARDS 4th March WEB SITE
Jenny began the meeting with the statement that in her opinion we had the options of
(a) Rebuild and continue up-dating the present Web site although we should be ready to go to the next generation; we could keep going for years with “gentle handling”.
(b) Set up a “new generation” professional Web Site, possibly with a cost of $10,000 to $15,000, as a ball park figure.
Further observations were:----
*The present Web Site is probably better in its final product than the web sites of other sculptural organizations, and there are no known capacity problems, but the Web Site has significant weaknesses:
* It was developed about 10 years ago;
* There are substantial difficulties of data entry
* There is no documentation of Web Site programs and use.
*David is Web Master and is not able to make developments such as we want due to his lack of time; he alone has complete access to the Web Site.
* It is unlikely any other Web Site Developer would be willing to make significant developments on the existing web site, due to its complexity; their preference would almost certainly be for a re-build.
ASV COMMITTEE MEETING 4th MARCH
Minutes of Previous Meeting
A correction was to be made to No.2, 21st Jan. minutes that Patrick be included in signatories and therefore five signatories exist instead of four.
Treasurer’s report:
The Treasurer noted that the main extra cost was for the Special General meeting for the Constitution. Treasurer’s report was accepted.
Policy and Procedures
The updated P and Ps were received by each member
MIFGS
89 entries, 9 are non-members, 3 Interstate. Gazebo and permits obtained.
Annual Exhibition:
Manningham Gallery in Doncaster will be the venue this year for the Annual Exhibition. Gallery hours are 11.00am to 5.00pm. Prizes are---MG-WHT First--$1000, Second--$500, TW--$1000 and $500
Members Meetings
The Committee agreed that it is our Policy that a Committee member should always represent the ASV Committee at each Members' meeting. The Committee member would welcome the presenter, introduce the presenter and Suzanne to the group, and give a brief summary of up-coming events and services available to all members. The ASV Committee member would close the Members' Meeting.
Web Site:
It was resolved that Committee members would each attempt, through contacts, to ascertain cost estimates of establishing a new web site, seeking cost of involvement, cost of a range of whatever options offered, determining if and what the web site is and if it provides a suitable date base structure. Interconnection to members' work is important.
Other Business:
Leon was asked by the Acting President to compare searches using our Service and Supplies Directory against Google.