Summary Minutes of Committee Meetings

ASV COMMITTEE MEETING
28th APRIL 2009.

Election of Secretary
Geoff Williams was appointed as Secretary following the resignation of Leon Frankcom

Membership Clause for Constitution.
The Committee discussed the correspondence from John Bishop summarising member votes on the preferred membership clause to submit to an Extraordinary General Meeting (EGM). Patrick advised the Committee that there was one additional vote that had been sent to him in error, instead of to John Bishop. The Committee agreed that this additional vote should be taken into account, and the result treated as a tie between the numbers preferring alternatives A and B.
After considerable discussion it was agreed that parts of both Proposal A and B were to be used to form a resolution for members at an EGM, with Associate Members having voting rights, but no exhibiting rights.

Swinburne University Web Site Project.
The Committee discussed the correspondence with Swinburne University, and it was agreed to follow up with Jenny and David

Ola Cohn Centre.
The Committee discussed the use of Ola Cohn Centre. Michael observed that the ASV case had been weakened by there being no mention in the Ola Cohn will, although Women Printers and Sculptors were mentioned, and the centre was left in the guardianship of the CAE. He stated the ASV members had contributed significant service in restoring her works. A CAE offer of Friday nights for meetings was not practicable due the difficulty of parking on a football match night. The Committee agreed an alternative to Hawthorn was necessary for meetings.

Treasurer’s Report
The Treasurer presented accounts to 30 April 2009.

Annual Exhibition.
Marija reported an advertisement had been placed in the National Gallery of Victoria magazine; the exhibition will run July 15 to 31, with the opening booked for 6.00 pm to 8.00 pm on Wednesday 15 July.


Personnel:
Marija reported contact with a commercial service group, to be followed up.
It was agreed that Leon’s suggestion of a ring around members be deferred to next year’s Committee.
It was agreed that some positions may be taken by country members, and in particular the membership officer, newsletter editor, and service and supplies director.


Extraordinary General Meeting
A date of Wednesday 10 June was agreed to (a) vote on the change in membership clause in the Constitution, in accord with voting preferences expressed by members; (b) vote on including the deeming clauses required by Consumer Affairs.
Annual General Meeting
A date of Wednesday 12 August at 7.30 pm was agreed for the AGM, at Hawthorn.


ASV COMMITTEE AGREEMENT BY EMAIL 17 JUNE 2009
It was unanimously agreed that Geoff Williams relinquished positions as Acting President and Vice-President and was appointed President; Michael Meszaros relinquished position of Ordinary Member on the Committee and was appointed Vice-President; John Bishop was appointed Ordinary Member of the Committee. Further, it was agreed that Patrick Culshaw would act as Secretary at the coming Annual General Meeting on 12 August.
The appointments were made pursuant to clauses 6(6), 6(9) and 12(1) of the Constitution and continue until the AGM on August 12.