ASV COMMITTEE MEETING: Summary Minutes of Meeting 4 November 2009

1. Treasurer report: Patrick has followed up his insurance claim for fire damage for the 2009 Annual Exhibition, and is waiting to hear back from assessor; Membership is well down with 35 or 36 people who haven't renewed however it is not unusual for some people to be late renewing; Member donations down on last year.
2. Tesselaar Sculpture Exhibition: Mark reported 58,000 visitors; it was won by Diane Thomson; Nichola Hoyle won People‟s Choice; 3 pieces were sold and 3 commissions were gained; there was less damage to sculptures this year; Tesselaar was pleased with the outcome and are keen to continue next year.
3. Annual Exhibition: Marija and Gillian have made submissions to Manningham and Glen Eira, for 2010 and 2011
4. Melbourne International Flower & Garden Show: Mark volunteered to assist Patrick with organising MIFGS 2010; helpers are needed for a subcommittee to review entries, and for bump in, layout etc.
5. Herring Island: Entry forms and conditions have been issued.
6. Policy and Procedures Manual: A start was made with a general page written by Leon, financial procedures drafted by Patrick, and a format suggested by Patrick. Subsequently it was agreed that Marija will work on Exhibition procedures with support from Michael
7. Services and Supplies Directory: The Committee was not in favour of continuing it, and a request for comment from members was agreed.
8. Personnel: Geoff stated he would continue the office of Newsletter Editor for the time being.
9. Membership: It was resolved that full year membership fees are to be paid in future by new members joining between 1 July and 31 December; half year membership fees are to be paid by new members joining between 1 January and 30 June; the discounted membership for January to June is for new members joining for the first time only.
10. Any Other Business:
a) GST and commission: it was resolved that the agreement on the revised GST and commission calculations be noted in the minutes.
b) Committee decisions by email: it was resolved that any decisions made by email between meetings be noted in the minutes of the next meeting.
11. Next Committee Meeting: 17th February 2010.